About the role

The Accounts Payable (Subcontractor) Support Specialist performs detailed invoice processing and administrative support for subcontractor and vendor payments. This role reviews invoices and supporting documentation for accuracy and compliance, records transactions in the accounts payable system, coordinates approvals, resolves exceptions, maintains complete audit-ready files, and monitors invoices through payment. The position works closely with finance to support timely, accurate, and properly authorized payments.

Key responsibilities

• Review subcontractor and vendor invoices for completeness, mathematical accuracy, required approvals, correct billing periods, and compliance with purchase orders, subcontracts, funding, rates, terms, and supporting documentation.

• Validate invoice details, including vendor name, invoice number, dates, project or charge codes, labor categories, hours, rates, indirect costs, travel, other direct costs, and payment terms, as applicable.

• Enter invoices and related accounting data accurately and timely into the accounts payable or enterprise resource planning system.

• Match invoices to purchase orders, subcontract documents, receiving records, timesheets, expense support, and other required backup.

• Route invoices for program, procurement, contracts, or management approval and follow up on outstanding approvals to prevent payment delays.

• Research and resolve invoice discrepancies, duplicate billings, missing documentation, incorrect coding, rate variances, and other exceptions with internal stakeholders and subcontractors.

• Maintain invoice status logs, aging reports, payment trackers, and other records; provide clear status updates and escalate overdue or high-risk items.

• Prepare complete, organized, and audit-ready electronic files in accordance with company record-retention and document-management requirements.

• Support payment runs by confirming approvals, due dates, discounts, banking or remittance information, holds, and other payment requirements.

• Respond professionally to vendor and subcontractor inquiries regarding invoice receipt, approval status, payment timing, and requested corrections.

About you

• High school diploma or equivalent; associate degree or coursework in accounting, finance, business administration, or a related field is preferred.

• One to three years of accounts payable, invoicing, bookkeeping, or related accounting support experience is preferred.

• Working knowledge of accounts payable processes, basic accounting principles, invoice documentation, approval workflows, and payment terms.

• Proficiency with Microsoft Excel, Outlook, and document-management tools; experience with an enterprise resource planning or accounts payable system is preferred.

• Strong data-entry accuracy, attention to detail, organization, time management, and follow-through.

• Ability to manage multiple priorities, meet recurring deadlines, research discrepancies, and communicate clearly with internal and external stakeholders.

• Ability to handle confidential information responsibly and consistently follow documented procedures and internal controls.

About us

Talent Map Global BPO, Inc. is a global talent solutions and business process outsourcing company connecting skilled professionals in the Philippines with growing North American businesses. We build dedicated offshore teams across technology, finance and accounting, marketing, and enterprise operations. Our people-first culture is grounded in collaboration, integrity, continuous learning, and operational excellence. Team members gain meaningful exposure to international clients while building long-term careers in a supportive, performance-focused environment.

Benefits

• Base Salary - Competitive gross basic monthly salary, commensurate with the candidate's qualifications, relevant experience, certifications, and specialized technical expertise

• Night Shift Differential - Provided in accordance with applicable Philippine labor requirements and company policy.

• Statutory Benefits - SSS, PhilHealth, Pag-IBIG, 13th-month pay, and applicable holiday pay in accordance with Philippine law.

• Allowances - Applicable de minimis or work-related allowances, subject to company policy and employment terms.

• Health Coverage - HMO coverage subject to the eligibility date and terms stated in the employment offer and company policy.

• Paid Leave - Vacation and sick leave benefits subject to eligibility, accrual rules, and company policy.